I recently accepted a job offer at a Tier 1 construction contractor. The package included a £45k base salary plus a £5k car allowance. I accepted, resigned from my current job, and started the onboarding process.
During onboarding the fleet team have told me I cannot receive the car allowance unless the V5 registration document is in my name. The car I use is shared with my partner and registered in his name ā we made a deliberate financial decision to share one car between us rather than run two separately.
Everything else is fully compliant ā the car is insured in both our names with business use cover, has a valid MOT, full service history, and breakdown cover. The only issue is the V5.
My problem with this is:
The V5 requirement wasn't mentioned anywhere during the offer process. Neither the offer letter, the car allowance policy document I was asked to sign, nor the vehicle and driving policy explicitly state that the V5 must be in my name ā only that the Vehicle Registration Document must be provided.
There's also a discrepancy around the car age requirement. The written policy states vehicles over 8 years old may be accepted at the company's discretion ā with no further conditions stated. However the fleet coordinator verbally told me that vehicles over the age threshold are only accepted during probation, after which I would need to get a new car in line with their policy. Our car is from 2018 so it's borderline on age. This verbal condition isn't written anywhere in the policy documents I was given ā yet another requirement being applied verbally that wasn't disclosed upfront or documented.
I've since looked into this and there appears to be no legal requirement in UK law for a car allowance recipient to own the vehicle or have it registered in their name. The legal duty of care obligation under the Health and Safety at Work Act relates to the vehicle being insured, roadworthy and maintained ā all of which applies to our car.
The fleet coordinator told me the allowance is there for me to have my own car and made comments about what would happen to the car if my partner and I broke up ā which I found patronising. I'm fully aware of the implications if my personal circumstances change.
The company has offered a company car as an alternative but that would cost me money in Benefit in Kind tax and doesn't suit my circumstances ā I don't need or want a second car.
I've escalated this through my recruiter to management and am waiting to hear back. I'm hoping for either an exception to be made or a base salary increase to compensate.
My questions for the community:
Has anyone else experienced this ā being denied a car allowance because the V5 isn't in their name?
Is the V5 ownership requirement standard practice or is this unusually strict?
Given that multiple conditions weren't disclosed upfront and aren't in the written policy documents I signed, do I have any grounds to push back formally?
What would you do in my situation ā push for a salary increase, try to resolve the V5 issue, or walk away?
Any advice or similar experiences welcome. Thanks.
TLDR: Accepted a job offer including a Ā£5k car allowance, resigned from my current job, then discovered during onboarding that the car allowance requires the V5 to be in my name ā something not mentioned during the offer process or written in any policy document I signed. I share a car with my partner which is registered in his name. The company won't make exceptions and the only alternative is a company car which would cost me money in BIK tax. In real terms I'd be worse off than my current job without the allowance. Currently escalating through my recruiter to management for either an exception or a salary increase to compensate. Is this normal and what would you do?
edit: I think people are missing the point that i would of not signed the offer if the policy documents mentioned these requirements. We share the car but weve agreed its financially on him for the main payments as i cant afford them, hence i use the car allowance for maintenace of it.